Introducing Let's Magic: Delivering Event Photos to Every Guest Through AI

Anyone who has run a large expo or corporate conference knows the photo bottleneck that follows it. Photographers shoot thousands of candid moments and keynote shots across a single day, then those images sit in a shared folder nobody can search, or land in inboxes weeks later, long after the excitement has faded.

Let's Media Solution built Let's Magic with Cubitrek to close that gap. It is an event photo delivery platform that matches every guest to their own photos automatically, often while the event is still running.

Why we built it

At a 1,000-person expo, photographers routinely capture around 20,000 images. Until now, organizers had two imperfect options: post one giant public album and make busy guests scroll past thousands of strangers, or spend weeks sorting files by hand. Let's Media Solution produces events across the UAE and Saudi Arabia, so the team has seen firsthand how much engagement an event loses when the photos show up late. Pairing their on-ground production experience with Cubitrek's engineering, the objective was straightforward: end the manual sorting, protect guest privacy, and make delivery painless for everyone involved.

How it works

Let's Magic drops into your existing event workflow without asking guests to download an app or create an account.

1. Set up and sync your guest list

Organizers create an event profile and upload the guest list as an Excel file with each attendee's name, company, contact details, and a clear front-facing headshot.

2. Upload camera cards as you go

Photographers upload straight from their cards during or after the event, and any card uploaded twice has its duplicates skipped automatically.

3. Let the face matching run

The platform reads every face across solo portraits and group shots, matches each against the registered headshots, and scans roughly 20,000 photos in about 8 minutes.

4. Send the private galleries

Each matched guest gets a folder in their own name, and once the organizer presses send, that guest receives a private gallery link by WhatsApp and email.

Add more photos later in the day and Let's Magic updates each guest's folder, then sends a follow-up so they know new shots have landed.

Key features built for high-volume events

• Galleries built around each guest. People see only the photos they actually appear in, solo shots first where they are the subject, then group and background appearances.
• Opens in any phone browser. Links open full-size images right away, so guests can download a single favorite or save the whole set in one tap.
• Live delivery tracking. Organizers watch each guest's status (ready to send, sent, link opened) and can one-click retry any message that bounces on a wrong number or email.
• Look-alike safeguards. Every face is matched to the closest single profile to avoid mix-ups, and organizers can preview any folder and pull a photo that does not belong.
• Privacy by default. Galleries are reachable only through each guest's private link, and organizers can set photos to auto-delete after a set number of days.

Built for the room, not a handful of guests

Let's Magic is made for volume: tens of thousands of photos and hundreds or thousands of guests at once, across expos, conferences, and corporate showcases. When guests get high-resolution photos of themselves while the event is still live, they are far more likely to share them on the spot, which carries your brand past the venue walls.